Finance & Operations Specialist

Finance & Operations Specialist

Are you a finance professional who loves taking ownership of the books, but also enjoys being connected to the day-to-day operations of a dynamic e-commerce business? If you have a solid financial background, an independent mindset, and a willingness to occasionally help out our operations team, we would love to hear from you!

About the company: BartsParts is the leading e-commerce platform for spare parts in expanding industries, with a growing portfolio of 3 million products. Our platform connects the inventory of spare parts from partners throughout Europe, allowing them to sell obsolete and slow-moving items in our online shop. Our platform promotes these products as a complete catalog for our customers. We are a dynamic, international, yet tight-knit company. We are looking for driven individuals to join us in growing the business and taking on new challenges.

About the role: In this highly independent role, you will essentially take full responsibility for our financial administration. Because we are a growing scale-up, you won't just be staring at spreadsheets all day; your role is directly tied to our daily business. You will spend the majority of your time (around 80-90%) on finance and accounting, while also providing hands-on support to our customer service and operations team to keep our order fulfillment running smoothly.

Your Financial Responsibilities:

• Taking full ownership of Accounts Receivable and Accounts Payable (A/R & A/P).
• Booking purchase invoices (via Basecone) and verifying/adjusting sales invoices (via WeFact).
• Managing the bank book, including matching and booking in our accounting software (Twinfield).
• Reconciling the bank book and payment providers (such as Adyen and PayPal).
• Preparing outgoing payments and securely processing/verifying customer refunds.
• Preparing VAT returns for up to 7 different countries (working alongside our specialized external VAT agency).
• Making general ledger corrections (journal entries).
• Preparing quarterly and half-yearly financial figures.

Your Operations & Support Responsibilities:

• Supporting order fulfillment within our custom ERP platform (BART) to ensure orders are processed accurately.
• Helping out with after-sales activities and the logistical follow-up of orders.
• Occasionally collaborating with suppliers and third-party logistics to address customer queries or claims.

About You:

• You have a solid background in finance/accounting and are comfortable carrying the responsibility for the entire financial administration.
• You are fluent in English (our main company language). Dutch is a strong plus (especially for communicating with our accountant and VAT agent) but not strictly required.
• A firm understanding of Dutch accounting rules
• Knowledge of (international) VAT rules is highly desirable.
• You are tech-savvy: comfortable working with ERPs and cloud software. We currently use our own ERP (BART), Basecone, Twinfield, and WeFact.
• You are proficient in Excel and know how to smartly utilize modern AI tools to optimize your workflow.
• You are a proactive, creative problem-solver with a great eye for detail.
• You are a team player who can work highly independently. Most importantly: you want to have fun at work while excelling in your performance!

Benefits:

• A contract for 32 to 40 hours a week (working hours to be discussed based on your availability: Monday to Friday, office hours).
• A 7-month contract leading to a permanent contract if performance meets expectations.
• Up to 40% work-from-home option (after completing basic training and proven results).
• Public Transport allowance.
• International exposure and a complete overview of the entire operations of the company.
• A dynamic work environment with a supportive and diverse team.

If you are interested, please submit your resume and a motivational letter. Join us and be part of our winning team!

Job Types: Full-time, Part-time

Ability to commute/relocate:

• 2315 Leiden: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Finance: 1 year (Required)
• Operations / Customer Service: 1 year (Preferred)

Language:

• English (Required)
• German (Preferred)
• any other European language (Preferred)
• Dutch (Preferred)

Work Location: Hybrid remote in 2315 Leiden