Executive Assistant - Senior Leadership Team

This is an incredible opportunity to be part of a company that has been at the forefront of AI and high-performance data storage innovation for over two decades. DataDirect Networks (DDN) is a global market leader renowned for powering many of the world's most demanding AI data centers, across industries including life sciences, healthcare, financial services, autonomous vehicles, government, academia, research, and manufacturing.

DDN is the global leader in AI and multi-cloud data management at scale. Our cutting-edge data intelligence platform accelerates AI workloads and enables organizations to unlock maximum value from their data. With a proven track record of performance, reliability, and scalability, DDN empowers businesses to solve complex, data-intensive challenges.

Our success is driven by innovation, customer focus, and a team of dedicated professionals. This is an opportunity to make a meaningful impact within a company shaping the future of AI and data management.

As DDN continues its rapid growth and expansion, we are looking for exceptional Executive Assistants who can support and enable our Senior Leadership Team to operate at their best. This is a high-impact role where you will play a critical part in driving efficiency, alignment, and success across the leadership organisation.

This is an opportunity to make a meaningful impact within a company shaping the future of AI and data management.

The position combines executive support, coordination of leadership activities, event planning, and operational support, acting as a key enabler for leadership alignment and execution.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling, and meeting coordination for members of the Senior Leadership Team
• Prepare correspondence, presentations, and reports with a high degree of accuracy and professionalism
• Coordinate travel arrangements, itineraries, and expense reporting
• Ensure leaders are fully prepared for meetings with appropriate briefing materials

Leadership Coordination

• Support the organization and logistics of leadership meetings, including agenda creation, documentation, and follow-up tracking
• Collaborate with other executive assistants and business support teams to ensure alignment across functions
• Serve as a key point of contact for internal and external stakeholders

Event and Engagement Management

• Plan and coordinate leadership events, offsites, town halls, and engagement initiatives
• Manage logistics including venue coordination, virtual platforms, communications, and materials
• Support initiatives that enhance communication, engagement, and organizational culture

Operational Support

• Assist with the execution and tracking of key initiatives, ensuring deadlines and deliverables are met
• Maintain organized documentation, records, and systems to support efficient operations
• Identify and implement process improvements to enhance effectiveness and efficiency

Confidentiality and Professionalism

• Handle sensitive and confidential information with the highest level of discretion
• Maintain professionalism in all communications and interaction
• Demonstrate a flexible, team-first mindset with a willingness to step in wherever needed to support the broader team's success.
• Adapt readily to shifting priorities and embraces a collaborative approach, lending support across functions as business needs evolve.

Desired Experience

• Proven experience as an Executive Assistant supporting senior leaders in a fast-paced, high-growth environment
• Experience in a globally distributed company working across multiple timezones
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities with attention to detail
• Experience coordinating meetings, events, and executive logistics
• High level of discretion and professionalism
• Proficiency with standard business tools and systems