Assistant Purchasing Manager

General Information

Country/Region Netherlands Province/City Amsterdam Hiring Entity Rosewood Amsterdam Department Finance Job Type Fixed Term Contract

Job Description

Rosewood Amsterdam is looking for an organized and detail-oriented Assistant Purchasing Manager to join our team.

In this key role, you will support the Director of Purchasing in leading the procurement process from start to finish, overseeing vendor relationships, optimizing processes, and ensuring accurate and timely purchasing across departments. You will also provide day-to-day guidance to the purchasing team, stepping in for the Director of Purchasing when required.

Key Responsibilities

• Support the Director of Purchasing in the daily management of the Purchasing Department, deputizing where needed.
• Oversee purchasing activities and guide the purchasing team in processing purchase orders accurately.
• Review purchase agreements and support negotiations with vendors on pricing and terms.
• Communicate with vendors regarding orders, deliveries, and discrepancies, and resolve escalated issues.
• Track shipments and monitor delivery schedules across departments.
• Maintain and audit purchasing records, reports, and filing systems.
• Verify requisitions and confirm department requirements before processing.
• Manage inventory levels and restock activities, identifying opportunities to reduce excess stock.
• Ensure compliance with procurement policies and company standards across the team.
• Utilize procurement software, especially Birchstreet, to manage orders, approvals, and documentation.
• Identify and implement process optimization and cost-saving measures.
• Support, coach, and help train members of the purchasing team.

Qualifications & Skills

• Strong computer skills (MS Excel, procurement platforms).
• Experience with Birchstreet or similar purchasing platforms is highly preferred.
• Solid understanding of supply chain and inventory management.
• Strong communication skills, with the ability to build and manage vendor relationships.
• Prior experience in a purchasing role, with some supervisory or team lead experience.
• Proactive mindset toward process improvement and efficiency.
• Attention to detail and accuracy in data entry and reporting.
• Strong multitasking and prioritization abilities.
• A problem solver who adapts easily to challenging situations.

Experience

• At least 2-3 years of experience in a purchasing or procurement role, preferably within Hotel/Restaurant operations.
• Prior experience guiding or supporting a team is an advantage.
• Experience working in an international-class hotel is an advantage.

What We Offer

• A respectful, inclusive team culture.
• Flexible scheduling within the 36-hour workweek.
• Full training and mentoring in luxury hospitality standards.
• Exclusive benefits tailored to your lifestyle.
• A chance to grow within a globally recognized hotel group.

Join us and help shape a smoother, smarter purchasing process as a valued member of our team. Together, We Make The Place

About Us

Rosewood Amsterdam is poised to welcome guests in Q1 2025, marking Rosewood’s first venture into the Netherlands. Nestled in the iconic Palace of Justice along the serene Prinsengracht in Amsterdam's UNESCO-listed Canal District, our hotel offers an unparalleled blend of history and luxury, with easy access to the city’s cultural and shopping gems.

Our intimate retreat will feature 134 elegantly designed guestrooms and suites, many of which will offer breathtaking views of the surrounding canals, tranquil courtyards, and the city’s historic rooftops. Guests will delight in three distinctive dining experiences, rejuvenate in the serene environment of Asaya, our signature spa, and enjoy state-of-the-art wellness facilities, including a fitness center and an indoor swimming pool. For memorable gatherings and events, our hotel will offer a selection of beautifully appointed spaces, including a grand 3,000-square-foot ballroom, all equipped with the latest in audio-visual technology and bathed in natural light. The design throughout the hotel will honor the rich history of the building while offering modern luxuries, creating a seamless flow between contrasting yet complementary spaces. The heart of our public areas will be the inviting lobby lounge, featuring a curated library with legal tomes, artful photographs, and unique artifacts. Guests can unwind in this sophisticated setting, overlooking our three distinct, lushly landscaped courtyards, each providing a peaceful oasis amidst the vibrancy of Amsterdam.