WORKPLACE EXPERIENCE & EVENT SPECIALIST - umowa na zastępstwo

Description

JOB PURPOSE

The Workplace Experience & Event Specialist is responsible for the comprehensive coordination of company internal events for employees and the management of workplace services and infrastructure, ensuring the employee’s engagement and smooth operation of the work environment and the successful execution of projects with diverse scope. The individual in this role independently structures and manages project execution, recommends new approaches, and solves a wide range of issues in creative ways.

Role expectations

MAIN RESPONSIBILITIES/DUTIES* Independently plan and execute workplace experience programs that address diverse employee needs and organizational objectives, using creative and effective approaches.

• Lead the end-to-end coordination of employee events, ensuring high-quality delivery and alignment with company culture.
• Manage vendor selection, onboarding, and ongoing relationships for workplace services and events, ensuring compliance with procurement policies and service excellence.
• Oversee procurement processes for event and workplace supplies, including preparing RFPs, evaluating bids, and ensuring cost-effectiveness.
• Negotiate contracts and service agreements with vendors, applying sound judgment and knowledge of procurement best practices.
• Monitor, evaluate, and report on vendor performance, proactively addressing issues and recommending improvements.
• Analyze and resolve complex logistical challenges related to workplace experience and event delivery, using data-driven and innovative solutions.
• Develop and maintain productive relationships with senior internal stakeholders (e.g., Facilities, HR, Leadership) and external partners.
• Track, manage, and report on event and program budgets, ensuring accurate forecasting, cost control, and compliance with financial guidelines.
• Collect, analyze, and act on feedback from employees and stakeholders to continuously improve workplace experience initiatives.
• Ensure all events and programs comply with health, safety, and security policies, proactively identifying and mitigating risks.
• Prepare and present reports and recommendations on program outcomes, vendor performance, and budget utilization to management.
• Mentor and provide guidance to junior team members or event volunteers, sharing expertise and best practices.
• Lead or participate in cross-functional project teams to deliver strategic workplace initiatives and drive continuous improvement.
• Identify opportunities for new or enhanced workplace experience programs, recommending and piloting innovative solutions.
• Develop and maintain documentation for processes, procedures, and best practices related to workplace experience and events.
• Serve as a subject matter expert for workplace experience and employee events, advising colleagues and management.
• Coordinate logistics for complex events, including venue selection, catering, technology, and communications, ensuring seamless execution.
• Apply company policies and procedures to resolve a variety of issues, demonstrating a full understanding of the area of specialization.
• Network with senior internal and external personnel to stay informed of best practices, trends, and innovations in workplace experience and events.
• Monitor and analyze workplace utilization data to recommend space planning and optimization solutions.
• Stay current with industry trends and best practices in event management and facilities services, proactively introducing innovative solutions.
• Own and manage employee experience communications across internal and external channels, including developing high-quality presentations and communication materials for all employees and Leadership, creating LinkedIn content for Poland Leadership representatives, and managing the Poland@Align presence on Align Connect, ensuring consistent messaging, strong visual quality, timely updates, and alignment with company communication standards.
• Other assigned duties.

What we're looking for

ACADEMIC BACKGROUND

At least Bachelor’s degree.

REQUIRED EXPERIENCE Minimum 4-6 years of professional experience in a similar role (event coordination, workplace services management or related). LANGUAGES Professional working proficiency in English, with the ability to communicate confidently in a business environment.

SKILLS /COMPETENCIES* Expertise in workplace experience, employee engagement, and end-to-end corporate event management.

• Strong project management skills, including the independent planning and delivery of multiple initiatives within agreed timelines, budgets, and quality standards.
• Proven vendor and procurement management capabilities, including supplier selection, contract negotiation, performance monitoring, and relationship management.
• Solid financial acumen, including budget planning, forecasting, cost control, expenditure tracking, and management reporting.
• Strong analytical and problem-solving skills, with the ability to translate workplace data, feedback, and operational results into actionable recommendations.
• Excellent stakeholder management and cross-functional collaboration skills, including effective cooperation with Leadership, HR, Facilities, Procurement, Finance, and external partners.
• Excellent written, verbal, and visual communication skills, including the preparation of professional presentations, reports, and employee-facing content.
• Proactive, highly organized, and improvement-oriented approach, with strong attention to detail and the ability to manage competing priorities in a dynamic environment.

WORK ENVIRONMENT DEMANDS* Ability to work with computer screen more than 4 hours per day.

• Open minded, stress resistant person.
• Ability to make business decisions with constant readiness to answer.

Additional Information

The final offer is determined based on the scope of the role, level of responsibility, experience, education, completed training, and key competencies of the candidate.

Align Technology, in addition to statutory benefits, provides a comprehensive set of perks designed to support employee comfort and professional development. Available benefits include, among others: private medical care through Luxmed, Multisport card, private life insurance, a social fund, meal subsidies, discounts on company products, as well as a car allowance, the amount of which is specified in our internal policy.

The annual bonus is awarded based on several criteria, including individual performance and company results. The range of additional benefits may vary depending on the position level, nature of work, and work location.

Information regarding compensation policies and salary ranges for this position can be found in the Compensation Policy available under the Corporate Disclaimers section of our careers site: https://jobs.aligntech.com/corporate-disclaimers

We encourage all candidates to review this document before moving forward in the recruitment process.

Zachęcamy do zapoznania się z naszą Procedurą Sygnalistów. Szczegółowe informacje znajdziesz, klikając w poniższy link:

Align Technology (Poland).pdf

About Align Technology

Your growth and well-being:

At Align, every smile matters. We’re committed to helping you thrive by supporting the health, growth, and well-being of our team members through a variety of tools and programs. While specific offerings may vary by location and role, Align employees can typically expect:* Health and well-being programs to keep you thriving in both body and mind.

• Employee-exclusive discounts on Invisalign products.
• Learning opportunities through online learning resources and support for your individual development plans.
• Inclusive, global workplace that fosters collaboration, recognition and belonging.

Country and/or role specific details will be shared with you by your recruiter during the interview process.

Discover Align:

We are a global community of game-changers and smart team players, united by our belief in the power of a smile. Our dynamic team of exceptional employees is dedicated to transforming the industry and creating extraordinary outcomes every day.

Align’s core values of agility, customer, and accountability are more than words to work by, they are words we live by. The actions we take every day speak to who we are as a company and our focus on being truly impactful. We celebrate our differences, and the many ways we support one another— ultimately creating a more inclusive organization and world as we continue transforming smiles and changing lives.

We foster a culture where thinking differently and seeking new experiences are not just encouraged but celebrated. With the Align Mindset, we empower each other, ensuring every voice is heard and valued in an inclusive environment that inspires creativity and collaboration.

At Align, we believe in the power of a smile, and we know that every smile is as unique as our employees. As we grow, we are committed to building a workforce rich in diverse cultural backgrounds and life experiences, fostering a culture of open-mindedness and compassion. We live our company values by promoting healthy people and healthy communities, all with the intent of changing millions of lives, one unique smile at a time.

As part of our commitment to innovation, Align Technology includes exocad and Cubicure, companies that enhance our offerings and extend our impact to industry transformation.

Eager to learn how we embrace our global differences and nurture employee well-being?

Explore Align's culture here!

Want to discover more about exocad and Cubicure? Click on their names for additional information.

Applicant Privacy Policy:

Review our Applicant Privacy Policy for additional information.

Equal Opportunity Statement:

Align Technology is an equal opportunity employer. We are committed to providing equal employment opportunities in all our practices, without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, disability, sexual orientation, gender identity or expression, or any other legally protected category. Applicants must be legally authorized to work in the country for which they are applying, and employment eligibility will be verified as a condition of hire.