Executive Assistant to the Region Scandinavia Management Team

Do you want to work closely with senior leaders in a global company with a positive social impact? Can you manage complex calendars, meetings, and stakeholder coordination? And are you a structured, service-minded, and discreet professional who enjoys helping others stay on top of their agenda? Then join Falck and bring care into your career!

About the job

To provide dedicated support to members of our Region Scandinavia Management Team (SMT), we are looking for an Executive Assistant to join our team.

You will work closely with senior leaders in Region Scandinavia and the business partner, providing dedicated support across calendar coordination, meeting preparation, reporting, travel, events, and a wide range of administrative tasks to help keep their day-to-day operations running smoothly.

The role gives you a front-row seat to how a regional management team operates and the opportunity to contribute directly to the leaders who help run Falck’s business across Scandinavia.

Your key responsibilities will be to:

• Calendar & meeting management - own the Head of Scandinavia’s calendar, coordinate management meetings, set agendas, handle materials and pre-reads, ensure minutes are taken, and follow up on action items. Ensuring interdependent meetings are scheduled logically.
• Presentations & material - prepare, quality-check, and ensure timely delivery of management presentations, strategic updates, and external presentations - with a consistent standard across all outputs.
• Travel & events - plan and manage travel and events including hospitality for internal and customer meetings, agenda building, on-the-day execution, post-event follow-up, and travel arrangements for the Scandinavian Management Team.
• Coordination & communication - communicate with a wide range of stakeholders and liaise with other assistants to ensure efficient delivery of tasks. Build a strong internal network to ensure smooth delivery and effective problem-solving.
• Administrative support - deliver administrative support by reviewing and coding expenses, handling ad hoc tasks given by the Scandinavia Management Team, and helping keep senior leaders’ day-to-day work structured and on track with minimal supervision.

About you

We care about your personal growth. At Falck, you will build and deepen your expertise through close collaboration with senior leaders and a role that gives you broad insight into how a regional management team works. You will be trusted to manage your responsibilities independently, with support and sparring available when needed.

To set you up for success, we imagine that you already have:

• Extensive experience as a personal assistant, executive assistant, or from a similar coordination role.
• Strong organisational skills with the ability to manage calendars, meetings, and multiple priorities in a structured way.
• A proactive and service-minded approach, with the confidence to work independently and navigate a broad stakeholder landscape.
• A high level of discretion and trustworthiness when handling sensitive and confidential information.
• Strong attention to detail and confidence working with Outlook, Excel, PowerPoint, and Word.
• Fluency in English. Danish or Swedish is considered an advantage.

Practicalities about the position

This is a permanent full-time position located at Falck’s headquarters in Sydhavnsgade 18, Denmark. We expect you to be mostly on-site, with the possibility to work from home some days. The starting day will be as soon as possible once we have found the right candidate.

Bring care into your career in Region Scandinavia

The Region Scandinavia is one of the four regions in Falck. Our team of nearly 4,000 dedicated professionals and support functions delivers ~ 2,5 million services annually across our portfolio of healthcare, assistance, and travel services.

At Falck, every action we take helps people live safer and healthier lives. That is why a career with us impacts more lives than your own.

Whether you develop or deliver healthcare solutions – or support the people who do – you will have the chance to build a career in a leading healthcare company. Working with a global company of more than 25,000 colleagues that puts care at the heart of everything they do.

Before you apply

You only need to include your CV when applying – no photo is required. During the interview, you’ll have the opportunity to tell us more about yourself and why you’d like to join Falck.

We don’t ask for photos because we believe the best first impression is made in person.

We will conduct interviews on an ongoing basis until we meet the right candidate. We encourage you to apply as soon as possible.

Visit www.falck.com/careers to learn more about working at Falck and meet some of the people who turn care into action every day.

Join a culture of care

Care is at our core. We care for the people we help and for each other. With colleagues from many different countries, each bringing their unique skills, you will be part of a professional community built on trust and close collaboration. You will have supportive leaders who empower and inspire you and work to create an environment where open and honest conversations are valued, and your contributions recognised.