Office Manager - Fixed term contract

Office Manager - Fixed term contract

Within your #OneTeam The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group's internal policies.

Your main responsibilities : HR activities

• Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)

• Support newcomers' onboarding and provide them with all the necessary environment for their job

• Organize meetings for the different teams

• Ensure Internal Group communications are released and understood within the site

• Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)

• Ensure compliance with the local legal framework

• Realization of monthly HR reports

• Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR department

• Control the proper execution of the payroll cycle by the accounting firm

• Follo up training requests in collaboration with the Training Center

• Organize internal events in accordance with Group policies (thematic, budget, etc.)

Financial and legal activities

• Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)

• Guarantee the reliability of our commercial contracts and our website's provisions

• Manage clients' requests in legal matters and relay to the Group's legal department when needed

• Manage requests from local authorities

• Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury

• Validate customer payments in our internal tools

• Management of customer refunds

• Provide budget and forecast reports when required from the different departments

• Control the proper execution and the respect of deadline of the financial reports

• Compile monthly accounting reports and liaise with HQ accounting teams

• Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

Site Administration

• Ensure the application, respect and update of health and safety policies

• Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design

• Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one

• Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)

• Mail management and control

• Liaise with other offices, contractors, suppliers and other organizations

Your future impact

• Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance.

• Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas.

Skills required :

TECHNICAL SKILLS

• Excellent administrative and accounting knowledge

• Execute and control a payroll process

• Experience in office management

• Experience in Human Resources management appreciated

• Good level of English

SOFT SKILLS

• Ability to coordinate different teams/departments, team player

• Client oriented

• Excellent interpersonal skills

• Good management of stress, time and priorities

• Organizational skills

• Versatility

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