Executive Assistant to the President and CEO (F/M/X)

Vacancy

EXECUTIVE ASSISTANT TO

THE PRESIDENT AND CEO

(F/M/X)

The International Paralympic Committee (IPC) offers the position of a full-time

Executive Assistant to the President and CEO (f/m/x) in an international and

multicultural team at the IPC Headquarters (on-site) in Bonn, Germany, starting as

soon as possible.

ABOUT THE IPC

At the IPC, we work as one team, aligned and focused on fulfilling our vision and

mission.

The IPC’s vision is for an inclusive world through Para sport. We believe that

Change Starts With Sport, and that the work of the Paralympic Movement is a

catalyst for driving social inclusion and advancing the UN Convention on the

Rights of Persons with Disabilities and the UN’s 17 Sustainable Development Goals.

The IPC, a purpose-driven non-profit association, is the global governing body of

the Paralympic Movement. We oversee the delivery of the Paralympic Games and

Paralympic Winter Games and serve as International Federation for five Para

sports. We enjoy a positive working relationship with the IPC Governing Board,

members of which are democratically elected every four years by the IPC General

Assembly. Since 1989, we have been creating change through sport with the

Paralympic Games and Paralympic athletes at our core.

The IPC seeks to use the influential global position of the Paralympic Movement

and the growing profile of Para athletes to challenge the stigma attached to

disability and empower social transformation.

ROLE

The Executive Assistant to the President and CEO (f/m/x) is placed at Level A8

according to our internal compensation structure. The role is responsible for

providing high-level executive and administrative support to both the IPC

president and CEO, ensuring efficient, diplomatic and professional coordination

and delivery of their respective priorities and commitments.

The role requires a high degree of discretion, judgement and organisational

awareness, with the ability to manage and balance the needs of two senior

executives, often working across multiple priorities, stakeholders and time zones.

The Executive Assistant will also facilitate effective coordination between the

President, CEO, Governing Board, Senior Executive Team and key IPC stakeholders.

CORE RESPONSIBILITIES

• Provide high-level executive and administrative support to the President

and CEO, proactively managing and coordinating their schedules,

commitments, priorities and follow-up actions.

• Coordinate competing priorities and executive workflows, anticipating

needs, identifying potential conflicts and ensuring that matters requiring

attention are appropriately prioritised and followed through.

• Facilitate effective communication and coordination between the

President, CEO, Governing Board, Senior Executive Team, IPC members and

key Paralympic Movement stakeholders, including tracking actions and

follow-up arising from engagements.

• Prepare and coordinate executive meetings and engagements, including

agendas, briefing notes, schedules, presentations, reports, correspondence

and other relevant materials, ensuring that the President and CEO are

appropriately prepared.

• Coordinates the preparation of executive communications and content,

working with relevant IPC departments and stakeholders on speeches,

presentations, reports, correspondence and other materials, including

proofreading and editing in accordance with the IPC Style Guide.

• Manage executive travel and related logistics, working with the IPC travel

team to coordinate travel schedules and arrangements, resolve disruptions,

complete expenses and administer relevant travel budgets.

• Maintain effective administrative processes, information flow and follow-

up across the President's and CEO's offices, proactively identifying

opportunities to improve efficiency, structure and effectiveness.

• Handle confidential and sensitive information and matters with a high

degree of discretion, diplomacy and sound judgement, maintaining

appropriate professional boundaries while building trusted relationships

with senior executives, Governing Board members, IPC members and

external stakeholders. CORE REQUIREMENTS

• A minimum of five years of experience in a similar executive support

position, preferably supporting senior executives in an international

organisation.

• Share the IPC’s vision, mission and values. A deep passion to work within

the Paralympic Movement.

• Demonstrated ability to support two senior executives simultaneously,

exercise sound judgement when managing competing priorities, and

maintain absolute discretion and professionalism when handling

confidential matters relating to either executive.

• Strong diplomacy, problem-solving and relationship-building skills.
• Excellent organisational and project management skills, with the ability to

manage competing priorities and complex schedules.

• Exceptional discretion and ability to handle confidential and sensitive

information with sound judgement.

• Ability to operate effectively in a fast-paced, international and multicultural

environment, managing multiple tasks and meeting tight deadlines.

• Detail-oriented and meticulous work manner, with the ability to work

independently and proactively.

• Strong interpersonal awareness and the ability to establish effective

working relationships with senior executives, Governing Board members,

IPC members and external stakeholders.

• Excellent oral and written communication skills in English; knowledge of

other languages is an asset.

Do you want to apply?

If you are interested and provide a good match with our requirements, please send

your CV and cover letter in English and in PDF to ExecAsstJobs@paralympic.org

For this position, we will review applications and interview candidates on a rolling

basis.

The IPC is an equal opportunity employer, and we especially encourage individuals

with a disability and members of minority groups to apply; we support the

relocation process and provide transitional accessible accommodation. For

further information on the IPC, please contact us or visit our career website at

www.paralympic.org/careers.

We look forward to your application!