Buying Coordinator

Do you enjoy creating structure, keeping track of the details and making sure processes move forward as planned?

As our Buying Coordinator, you will support our Cross Border Online (CBO) team, which works with some of our largest online partners such as Zalando, ASOS and ABOUT YOU. You will help keep the administrative side of the buying process on track by coordinating activities, following up on tasks and making sure the team has the structure and information needed in their daily work.

YOUR TEAM

You will be part of our CBO Buying team, where we create customised product assortments for our online partners. Our approach combines customer-specific needs, commercial insights and a strong creative foundation. You will work closely with colleagues across the CBO team and collaborate with different internal and external stakeholders.

YOUR ROLE

As our Buying Coordinator, your main responsibility will be to create structure and support the team across the buying process. You will coordinate activities, handle administrative tasks and follow up to make sure deadlines, data and practical details are in place.

More specifically, you will:

• Plan, coordinate and follow up on projects, meetings and activities across the CBO team
• Handle administrative tasks throughout the buying process and follow up on ongoing activities
• Prepare presentations and reporting by collecting and structuring relevant data
• Handle product and order creation, order follow-up and budget sheets
• Coordinate supplier evaluations and follow up on relevant information
• Manage our internal photo sample system and ensure samples are registered and available
• Support follow-up on sustainability-related requirements with suppliers
• Coordinate practical buying activities, including hangtags, labels and other ad hoc tasks that help keep the process on track

YOUR BENEFITS

• An international environment where you will work with colleagues and partners across markets
• A coordinating role close to the products and buying process, working with some of our largest online partners
• Flexible working hours and the opportunity to work remotely

YOUR PROFILE

You are structured, detail-oriented and proactive, and you enjoy a role where coordination, administration and follow-up are important parts of your work. You take responsibility for your tasks and thrive in collaboration with different internal and external stakeholders. An interest in fashion and buying will help you understand the context you work in and the products you support.

We imagine that you:

• Have experience from a coordinating or administrative role, preferably within buying or fashion
• Are comfortable working with numbers, systems and product data
• Can manage several tasks and deadlines while maintaining attention to detail
• Have an interest in fashion and buying
• Are fluent in English, both written and spoke

WE LOOK FORWARD TO HEARING FROM YOU!

If you have any questions about the position, you are welcome to contact Mia Cathrine Nathan at + 45 4076 5186. Please send your application and CV as soon as possible, no later than 1. October 2026. Applications will be reviewed on an ongoing basis, and we may close the position once we find the right candidate. We accept both Danish and English applications.

ABOUT VILA

The design philosophy of VILA is based on a feminine approach to fashion, uniting femininity and trend insights. VILA’s signature style is discovered in the mix of prints, delicate cuts and fine details. VILA was established in 1994 as part of BESTSELLER, a 100% family- owned company founded in 1975.Today, VILA is sold through 100+ chain stores all over Europe and 2000 multi-brand stores. VILA also covers vila.com and shop-in-shop. For more information, please visit www.vila.com or www.bestseller.com.