EMEA E-prep Analyst (Health & Safety)

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Job SummaryThe EMEA E-Prep EHS Admin is responsible for the coordination, administration, and continuous improvement of Emergency Preparedness (E-Prep) programmes across the EMEA region. The role serves as the primary point of contact for E-Prep documentation, drill scheduling and tracking, site compliance monitoring, and the accuracy of dashboards and reporting across a range of facility management and EHS tools.

In addition to E-Prep ownership, this role provides flexible administrative support to the wider EHS and Facilities Management team, taking on additional ad-hoc tasks as required to ensure smooth and efficient regional operations.

Acts as the primary responsible person for E-Prep documentation, drill coordination, and compliance monitoring across EMEA sites

Supports dashboard and reporting accuracy via facility management and EHS tools

Provides flexible administrative support to the regional EHS and FM teams when needed

Works closely with regional EHS managers, site teams, and operational stakeholders

Key ResponsibilitiesCoordinate and schedule emergency drills (fire, evacuation, shelter-in-place, table-top exercises) across EMEA sites

Maintain and update Emergency Preparedness documentation, including Emergency Response Manuals (ERMs), Emergency Action Plans (EAPs), floor plans, and emergency contact lists

Monitor site compliance with E-Prep requirements and escalate gaps to regional EHS managers in a timely manner

Support the maintenance and accuracy of E-Prep dashboards and reporting tools

Track and follow up on corrective actions arising from drills, audits, and inspections through to closure

Coordinate Fire Marshal/Warden and First Aider programmes, including training records, appointment tracking, and volunteer roster management

Assist with E-Prep-related audits, inspections, and risk assessments

Liaise with site teams to ensure emergency equipment inspections (e.g., fire extinguishers, EPK, AEDs, first aid kits, etc.) are current and fully documented

Prepare regular E-Prep status reports and KPI summaries for leadership

Support the review and closure of E-Prep work orders within facility management systems

Provide ad-hoc administrative support to the regional EHS and FM teams as workload and priorities require

Assist with data entry, document formatting, and record-keeping across EHS programmes

Help maintain shared drives, filing systems, and knowledge repositories

Support other EHS programme areas (e.g., Corrective Actions Tracker, incident reporting, etc) during peak periods or as directed by the regional EHS managers

Required QualificationsBachelor's degree or equivalent in Health & Safety, Facilities Management, Emergency Management, or a related field (Completion of a post-secondary school (szkoła policealna) in occupational health and safety, OR Higher education with a specialization in H&S or postgraduate studies in H&S)

1–3 years of experience in EHS administration, emergency preparedness, or facilities coordination

Knowledge of emergency preparedness regulations and standards applicable within EMEA

Experience with facilities management or EHS reporting tools

Strong organisational and administrative skills with the ability to work with data streams

Proficiency in Microsoft Office (Excel, PowerPoint, Word)

Strong written and verbal communication skills in English

Ability to work independently, take initiative, and adapt to shifting priorities

Preferred QualificationsNEBOSH General Certificate, IOSH Managing Safely, or equivalent EHS qualification

Experience supporting multinational or regional operations across multiple time zones

Experience with Fire Marshal/Warden and first aid coordination programmes

Knowledge of emergency drill best practices and post-drill evaluation methodologies

Familiarity with large corporate EHS systems, processes, and reporting platforms

Experience with data visualisation or business intelligence tools

Additional European language skills (e.g., German, French, Spanish) are advantageous

Key CompetenciesOrganisational skills and attention to detail

Stakeholder coordination and communication

Problem-solving and proactive follow-up

Data accuracy and reporting

Adaptability & flexibility

Collaboration and teamwork

Regulatory and compliance awareness

Continuous improvement mindset

This role offers the opportunity to support HSSE excellence across one of the world's most dynamic and diverse regions while contributing to JLL's commitment to creating safe, sustainable, and secure environments for our people and clients.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.