Senior Payroll Specialist - Sweden

"You care about making a positive impact in the world. You understand greatness requires thinking differently. An inclusive and accepting work environment is important to you.

A job at IKEA is so much more than home furnishings. Together, we work to make a better everyday life for the many. It's the perfect fit if you want to contribute, grow, and share. Join the team and start a better life for yourself."

• Locations

  • Malmö, Sweden

• Employment Types

  • Permanent

• Department People & HR

• Full/Part Times

  • Full Time

Candidate profile (text) - Default language As a Senior Payroll Specialist, you will play a key role in shaping and strengthening the payroll capability for GFCI (Group Functions, Centres and Investments), working collaboratively with colleagues and stakeholders to establish sustainable processes, drive improvements and support the continued development of payroll services.

Your main responsibilities will include:

• Coordinate and support payroll processing, ensuring compliance with relevant legislation, regulations, agreements and IKEA's (Ingka Group) policies and procedures.
• Help co-establish and further develop the payroll capability for GFCI, including sustainable processes, routines and ways of working.
• Collaborate with stakeholders and co-workers to gather information, resolve payroll-related topics and safeguard a positive co-worker experience.
• Identify opportunities to simplify, standardise and optimise payroll processes, balancing operational delivery with a tactical improvement perspective.
• Support the implementation of new initiatives, policies, services, systems and tools impacting payroll.
• Contribute to knowledge sharing and capability building within the payroll team.

Provide subject matter expertise, guidance and training to managers and co-workers. Key responsibilities (title) Who you are Key responsibilities (text) We believe you have a minimum of 5 years of related experience, or a background in HR administration, with a solid understanding of payroll legislation, compliance requirements and payroll best practices. Experience from a multinational and matrixed organisation is preferred.

You are a relationship builder who creates trust and collaboration across functions, countries and stakeholder groups. You bring a proactive, solution-oriented mindset and take ownership to move topics forward. You combine operational payroll expertise with the ability to see improvement opportunities and contribute to more effective ways of working.

You are comfortable navigating change and ambiguity. With diplomacy, tenacity and clear communication, you build bridges, align stakeholders and consistently deliver high-quality results.

What you'll bring:

• Strong payroll operations expertise and understanding of payroll compliance.
• A can-do mindset with curiosity, creativity and a practical problem-solving approach.
• Strong relationship-building and stakeholder management skills.
• Diplomacy and confidence in communication across functions, countries and levels.
• Tenacity and resilience to move topics forward in a changing environment.
• Consistency, accuracy and attention to detail in daily work.
• Ability to balance hands-on operational work with process improvement and tactical thinking.
• Experience collaborating in a multinational and multicultural context.
• Strong English communication skills, both spoken and written. Let's connect Apply now! Let´s connect Please note that due to GDPR reasons, we do not accept applications by email, and we want you to send us your application (CV and motivation letter) in English. We look forward to receiving your application and will review candidates continuously, so please submit your application as soon as possible but no later than the 17th of August 2026.

Studies show that members of underrepresented communities do not apply for jobs unless they are 100% “qualified”. If this is part of the reason you hesitate to apply, we would like to consider and give it a chance. Maybe your profile fits our needs much better than you think. We look forward to receiving your application. [From: “Why Women Don’t Apply for Jobs Unless They’re 100% Qualified” by Tara Sophia Mohr, August 2014]

Why you will love us

From the deep forests in Sweden, we have spread our culture and values around the world. At the heart of our offer are our beautiful home-furnishing products and solutions, made with care for our planet, reaching millions of customers.

At the heart of our business, are our wonderful co-workers representing diversity in all dimensions and passionate for life at home. We all contribute with our uniqueness and we want to grow and develop together.

Our vision, “to create a better everyday life for the many people” inspires and guides us in everything we do. This is IKEA.

What we all have in common

• Living our values
• Being your unique self, while respecting and including others
• A passion for home furnishing
• Performing & delivering while learning & developing
• Having fun!