Onboarding Specialist (EMEA)

CBRE Global Workplace Solutions (GWS) is part of CBRE Group, which employs over 140,000 people worldwide. We provide fully integrated real estate, facilities management, and technology solutions for owners, occupiers, and investors across the globe. As a global provider of integrated FM services and corporate real estate services, GWS operates in 48 countries, creating stable and safe working environments for our clients and their teams. We focus on comprehensive facility maintenance and efficient infrastructure management, supporting organizations in their daily operations. Thanks to the expertise of our specialists and modern tools, we ensure efficient, predictable, and responsible property management throughout the entire lifecycle of real estate assets.

About the Role

We are looking for a highly organized and detail-oriented Onboarding Specialist to support onboarding activities across the EMEA region. In this role, you will ensure that all onboarding and offboarding requirements are completed accurately and on time according to client’s expectations, while maintaining compliance with GDPR and internal procedures. You will work closely with internal teams and stakeholders to manage employee records, access requests, background checks, and training compliance.

What You'll Do:

• Support client-specific onboarding activities for CBRE employees across the EMEA region. •Administer and track background check processes and ensure all pre-onboarding requirements are completed. •Create and maintain employee profiles within systems. •Manage and monitor access requests, permissions, and onboarding requirements. •Track mandatory training completion and follow up on outstanding requirements. •Support employee offboarding processes, including access removal and system updates. •Conduct regular audits of onboarding and offboarding records to ensure accuracy, compliance, and process adherence. •Maintain accurate employee documentation and data in line with GDPR requirements. •Partner with internal stakeholders to ensure a seamless onboarding experience and timely completion of client requirements. •Provide ongoing administrative support related to onboarding, compliance, and employee lifecycle activities.

What You'll Need:

• Fluent English, both written and spoken. •Previous experience in HR Administration, Onboarding, Employee Services, or a similar administrative role. •Working knowledge of GDPR and data privacy requirements. •Experience supporting processes in an international environment. •Strong organizational skills with excellent attention to detail. •Ability to manage multiple tasks and work effectively in a fast-paced environment. •Experience coordinating or administering background checks is an advantage. •Proficiency in Microsoft Office.

What We Offer:

• A remote role based in Poland, offering work-life balance and flexibility. • A supportive and inclusive work environment that values diversity and teamwork. • Opportunities for professional development and career advancement. • The opportunity to work with an interesting international client in a dynamic and growing company. • A comprehensive benefits package including private medical care, a MultiSport sports card co-participation, and life insurance facilitation.