Transparency Officer

Job grade: FGIV Internal/inter-agency job grade: FGIV Type of position: Contract agent Selection procedure reference: EMA/CA/11523 Job title: Transparency Officer Talent Pool: FGIV Science and Regulation Deadline for applications: 06 September 2026 at 23:59 CET Salary: 4249,97 Euro (including local weighting) [1]plus benefits Location: EMA Amsterdam; Netherlands (NL) (relocation to take up duties is mandatory)

XXAbout this job:

EMA is looking for a colleague who is passionate about transparency and has scientific and/or regulatory expertise. The successful candidate(s) will be joining a supportive and dedicated team working to ensure EMA meets its transparency obligations.

The role includes working on the anonymisation of personal data (PD) and the handling of commercially confidential information (CCI) in documents intended for release and/or publication as well as broader transparency measures and upcoming legislation. In this job you will:

• Assess commercially confidential information (CCI) and protected personal data (PPD) / anonymisation methodology in the context of document-/data-sharing with stakeholders;
• Peer review of other document managers’ assessments of CCI and anonymisation of personal data within set deadlines;
• Analyse new EU legislation to identify transparency requirements for EMA; participation in the design of implementation plan(s), taking into account digital needs, feasibility assessment(s) and alignment with other EU transparency initiatives to ensure EMA meets its transparency obligations;
• Provide guidance/scientific input to help with identifying and locating documents/data when required;
• Assess CCI and anonymisation of personal data when EMA is consulted as a third party;
• Identify issues and escalate them as required;
• Draft, review and/or develop internal and external procedural guidance documents;
• Respond to requests for information (RFIs) when applicable in line with the Agency’s practice.

Link to the role description of the Transparency Officer outlining generic duties and responsibilities. Apply if you have these eligibility criteria:

To be eligible for consideration for this position, you are required to meet the following general and specific eligibility conditions:

General conditions:

• Enjoy full rights as a citizen of a European Union Member State, Iceland, Liechtenstein, or Norway;

• Have a thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);

• Have fulfilled any obligations imposed by applicable laws concerning military service.

Specific conditions:

• A level of education which corresponds to completed university studies of at least three years in Medicine (veterinary and/or human), Pharmacy, other Life Sciences (veterinary and/or human) or related area, Legal or International affairs attested by a diploma that must have been obtained by the closing date of this vacancy notice.

General Condition 1 and Specific Condition 1 will be verified firstly based on the application form and then you will be required to provide documentary evidence at the interview stage. Failure to present these documents may result in the disqualification from the selection procedure.

Only eligible candidates will be assessed by the Selection Committee. You will also Need to Have:

Experience:

• At least 2 years of relevant professional experience in the field of medicine (veterinary and/or human), pharmacy, research, pharmaceuticals, biotechnology, regulatory affairs, transparency, life sciences (veterinary and/or human), scientific or related area. Competencies You Need to Have:

S****ub-family competencies:

Regulatory frameworks and strategy Basic

Applied knowledge Basic

Grade competencies:

Adaptability and agility Intermediate

Coping with pressures and setbacks Intermediate

Analysing and problem solving Intermediate

Core competencies:

Ethics and integrity Intermediate

Team collaboration Intermediate

Customer centricity Intermediate

Results orientation Intermediate

Communication Intermediate

Cross-cultural sensitivity Intermediate

Continuous learning and self-development Basic

For more information about definitions of competencies and associated proficiency levels, please refer to the EMA Competency Framework. These are considered as Nice to Have:

Experience:

• In regulatory affairs of medicinal products and/or medical, pharmaceutical, or life sciences field;
• In working as part of a multinational team.

Skills and knowledge:

• Knowledge of regulatory affairs;
• Knowledge of the development of medicinal products;
• Knowledge of the anonymisation of personal data. Selection procedure timelines

Deadline for applications

06 September 2026 23:59 CET

Preliminary Assessments

estimated for 08 - 09 October 2026

Final assessments

estimated for week 26 October or early November 2026

Decision expected

by early November 2026

Selection process

Only eligible candidates (see eligibility criteria) will be assessed by the selection committee. Suitability and qualifications of eligible candidates will be assessed against the assessment criteria and competencies in different steps of the selection procedure. Note: Candidates who fail any assessment linked to any Need to Have requirement, Sub-family competencies, Grade specific competencies and Core Competencies at any stage of the process are disqualified, despite getting points on other criteria.

Before the start of the selection procedure, it is decided which criteria and competencies will be assessed at each stage of the process. Certain criteria / competences will be assessed / scored only for shortlisted candidates during interviews (and/or tests). Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3. selection procedure) for an overview of the criteria and competences assessed at each stage of the process.

Shortlisting

In order to allow the selection committee to carry out an objective assessment of all candidates in a structured way, as part of their application, all candidates must answer the pre-defined set of questions based on Need to have criteria and sub-family competencies.

The Selection Committee will therefore assess eligible candidates using the information provided in the responses to those questions and in their application. When answering a question, you should include all relevant information, even if it is already mentioned in other sections of your application form.

To carry out this assessment, each of your responses will be awarded points (0 to 10). The points are added up to identify those candidates whose profiles best match the duties to be performed as advertised in the vacancy notice.

Only the candidates with the highest total marks at the shortlisting stage will progress to the next stage. The Selection Committee will decide to limit the number of candidates invited to the next stages. Please consult the Careers at EMA - Guidance on selection and recruitment (table on section 1.3.6 Preliminary and final assessments) for an overview of the thresholds.

Assessments

Next steps of selection may include a preliminary assessment. Most assessments will be conducted remotely (i.e. Webex/Teams, remote test, etc.). All assessments are based on the assessment criteria listed in this vacancy notice. Shortlisted candidates will participate in personality assessments (e.g. SHL occupational personality questionnaire OPQ32) to assess their Core Competencies (pass score is 26 out of 100 points and above). In addition, selected Core Competencies may be assessed throughout the process.

Additional assessments, such as cognitive (e.g. deductive reasoning) assessments might also be foreseen as part of the selection process. Furthermore, motivation and overall fit for the job and knowledge of EU relevant to role may be assessed. Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3.3 selection procedure) for an overview of the criteria and competencies assessed at each stage of the process and the type of assessment tools used.

Reserve list and/or job offers

The aim of this selection procedure is to create a reserve list of qualified and suitable candidates. Each candidate having reached the final step of the selection procedure will be notified via e-mail whether she/he has been placed on the reserve list, and relevant Talent Pool. Candidates should note that the placement on a reserve list and/or Talent Pool does not guarantee an employment offer.

We strongly encourage that candidates do not apply for the vacancies that are at the same grade and the same subfamily as the Talent Pool they have been placed on, as this will not improve their chances of being considered for a vacant post within the Agency.

When a vacancy becomes available, candidates on the reserve list may be contacted for an additional interview. More information about selection and recruitment (including administrative complaint procedure) at the EMA is available at our careers website.

Conditions of employment

In principle, the Agency offers a five-year renewable contract. Contracts of a shorter duration may be offered to the candidates.

The successful candidate will be required to relocate to the Netherlands to pick up duties.

[1] The local weighting adjusts salaries to the cost of living in the Netherlands compared to Brussels. The current weighting for the EMA's location in Amsterdam, the Netherlands, is 113.2. Please consult the Eurostat and Commission websites for more information on weightings.

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Domenico Scarlattilaan 6 - 1083 HS Amsterdam - The Netherlands

Telephone +31 (0)88 781 6000 - Email recruitment@ema.europa.eu

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Who we are?

Serving a population of 500 million citizens, we promote and protect public animal health in EU Member States, as well as the countries of the European Economic Area, by ensuring that all medicines available on the EU market are safe, effective and of high quality.

What do we offer?

• Meaningful work contributing to protecting the health of every individual and animal in Europe within multinational, multidisciplinary team
• Development opportunities (e.g. internal mobility, mentoring, peer coaching, career reflection programme, etc.)
• Work-life balance (flexible working arrangements, teleworking, generous annual leave plus official holidays)

Benefits

(applicable only to Temporary Agent and Contract Agent vacancies)

• In principle, initial 5 year renewable contract with competitive monthly national tax-free salary and household & children’s allowances (where applicable).
• Privileges including expatriation (for expatriate staff) and education allowances (where appropriate) and additional home leave.
• Relocation assistance.
• Excellent health insurance scheme and social benefits.
• Retirement Pension Plan.