Coordinator - Semiconductor Administrator and Sales Support (ANELVA)

This role will support the administration for sales support (prepare quotations, enter customer orders into the system, order parts, arrange transportation, issue delivery notes, process sales, and issue invoices, manage parts stock, and arrange exhibition setups) for our Semiconductor Anelva Business.

This role will primarily support our Semiconductor Anelva Business, but will act as backup for our Semiconductor Product business.

Canon is a world-leading imaging company and a global brand - driven to enrich people’s lives and businesses with innovative products and smart digital solutions. At Canon, we’ve been inspiring people to capture and share their world for over 85 years. As a global leader in imaging and innovation, we’re driven by bold ideas, collaboration, and a commitment to making a positive impact.

With a strong presence across EMEA for over 60 years, our regional HQs in London and Amstelveen support operations in 120+ markets. We’re proud of our diverse, inclusive culture and our philosophy of Kyosei – living and working together for the common good.

Why join us?

Canon champions hybrid working with a flexible working policy. You will be part of an energetic and innovative environment with more than 50 different nationalities! Be part of a company that values sustainability and inclusion. Lastly, you’ll find that Canon encourages continuous learning and development with a wide range of resources and support available on demand.

If you’re visionary, innovative, and ready to make an impact – we’d love to hear from you. Even if you don't meet all the qualifications we still encourage you to apply.

With Canon, you'll get the support and encouragement you need to grow from people who share your ambition. We'll invest in your professional development to help you learn and progress in your role with us. You'll find leaders who give you the freedom to explore new things and a team where knowledge is shared openly.

At Canon we have a clear vision: to be committed to creating a more inclusive and equitable culture where employees are valued and can thrive personally and professionally.

Canon also has a strong commitment to sustainability, encompassed by our Kyosei philosophy of living and working together for the common good, focused on reducing our environmental impact and creating opportunities to make positive social contribution.

We are looking for:

• At least 3 years’ experience in a sales support related position
• Excellent communication in English and Japanese for reading and writing
• Good skills in MS Office applications
• Willing & able to travel in Europe and Asia if needed
• We also look for Canon Core Behaviours:
• Drive for results
• Focus on the Customer
• Take ownership and accountability
• Act as a team player
• Shows courage and conviction
• People orientated
• Caring for self and others

Further information

• In addition to a competitive salary, you will be eligible for the following benefits in this role:
• Performance-based bonus of 12,5%
• 31 days holiday per year
• Pension plan
• Bicycle plan Full coverage of your public transport costs and partially car costs

Job Family: Sales Support - Technical and Client

Grade: 9

The responsibilities include:

ADMINISTRATION

1. Merchandise items Controller:

• Create and keep accurate product information control / report

• Informing and support / contact Canon Inc/Canon ANELVA Corporation for all delivery related matters 2. Communication with Canon Inc/Canon Anelva Corporation.:

• Liaise on sales and budget related topics with customers and Canon internal

• Act as a responsible person and arrange efficient meetings throughout the year 3. Share Point Port (SPP Data storage):

• Update and improve activity by using SPP 4. Administration System Operation

• Work with different systems Oracle (R12) MDM, PDH, system operation, issue invoice to support with administration.

• Create the monthly drop shipment data for Inbound team (Excel)

• Create Master Part List using App Access

• System operation support and backup. 5. Registration of new customers and suppliers

• Register and setup new customers setup and new suppliers 6. Registration of new product /parts

• Register and setup new product /parts 7. Others

• Support as a coordinator to help book flights, restaurants, etc.

• Arrange meeting schedules BUDGET, FINANCE support

1. Support with budget review

• Monthly, quarterly, and annual financial budget review and modification
• Preparing and providing budget and actual sales reports to CINC based on every budget review (12 times in a year)
• Preparing Provisions and Fixed Assets
• Preparing budget figures for the monthly president report and Canon Inc. report

2. Other budget related activities:

• Proactive action and support in order to achieve budget
• Create basic information (according to budget related rules)
• Communication with Finance team and NSO
• Provide OFA (budgetary system) input and update
• Support with costs control for satellite offices SALES Support:

1. Sales Staff Support:

• Act as a Sales Support Coordinator, prepare quotations, check purchase orders, contracts from customers, and issue confirmation letters

• Communication with internal stakeholders , like Finance, (Budget, VAT) , Logistics (Trade Term, export, import) and IT 2. Sales & Marketing:

• Gather and update market information

• Create and update customer organisation chart 3. Contract/agreement conclusion with customers

• Understand the content of the contracts , work as a bridge among all related parties. 4. Periodical report

• Prepare and support Weekly updates

• Prepare and support Monthly & annual reports of sales figures & marketing activity 5. Customer relations:

• Carry out smooth daily communications and enhance relationships with customers

• Act with speed to complaints of customers ANELVA UK Administration Work

1. Vendor Management

• Support vendor selection and obtain quotations for facility-related services 2. Office Cost Contral

• Processing payments and recharge to CENV

• Support with Monthly reports of UK office costs