Administrative Assistant (fix term contract)

General Information

Position Administrative Assistant (fix term contract) Work arrangement Full-time City Rzeszow Country Poland Department Business Services Center (PL) Team Enabling Services for Switzerland Area of interest Administration, Support Way of work Hybrid

Description & Requirements

Who we are looking for

• Previous experience working with HR systems (e.g., Workday, SAP SuccessFactors, Oracle HCM) is essential.
• Proven administrative experience, preferably supporting HR, contractor management, or vendor management teams.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and high level of accuracy in data management.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proactive, adaptable, and able to work both independently and collaboratively.
• High school diploma or equivalent; additional qualifications in administration, HR, or related fields are advantageous

Desirable Attributes:

• Experience working in a fast-paced, multi-stakeholder environment.
• Understanding of contractor compliance and labour regulations.
• Customer service mindset with a collaborative approach.

Your future role

• Support the management of contractor and third-party personnel records using HR systems, ensuring data accuracy and timely updates.
• Assist in onboarding and offboarding processes for contractors and third-party staff in collaboration with HR and operational teams.
• Coordinate communication and scheduling between delivery centres, contractors, and internal stakeholders.
• Maintain and update databases and tracking systems related to contractors, delivery centres, and third-party engagements.
• Prepare and distribute reports on contractor status, compliance, and performance metrics as required.
• Assist with contract administration, including document management and compliance checks.
• Support the team in managing service level agreements (SLAs) and key performance indicators (KPIs) for third-party providers.
• Handle general administrative duties such as managing correspondence, scheduling meetings, and organising documentation.
• Liaise with finance and procurement teams to support invoicing and payment processes related to contractors and third parties.
• Ensure adherence to company policies, data protection regulations, and contractual obligations.

What we offer

• Working in a flexible hybrid model - partially from home and the office;
• Private medical care program, life, and travel insurance;
• Access to various forms of recreational and social activities (MyBenefit, Multisport, bike rental, sports teams);
• Access to free psychological consultations, legal advice and financial advice as part of the Employee Assistance Program;
• Onboarding plan from the first day of work and the Buddy Program - support from a dedicated coworker;
• Friendly organizational culture (integration events, well-being and diversity & inclusion programs);
• Wide development opportunities (individual career path, training in soft and technical skills, access to modern training platforms, including Udemy for Business, LinkedIn Learning);

Selection process Apply and create your future with us!

If your resume is of interest to us, the recruitment will consist of several stages:

1. Short online interview / short phone interview with Recruiter. 2. Interview/s with member/s of the team.

You will receive feedback regardless of process result. About Deloitte Deloitte is a variety of people, experience, industries and services we deliver in 150 countries of the world. It is an intellectual challenge, a good starting point for your career, and an excellent opportunity for continuous development and gaining valuable life experiences. What you only must do is to take the first step – press the apply button and send us your CV, go through all the stages of the recruitment process and sign a contract with us. Deloitte is simply your best choice. #LI-AR1