Wroclaw or Warsaw Office - German Speaking Executive Assistant (EA) (M/F/D) - Hybrid Arrangement

Location Wroclaw Job Description L.E.K. Consulting is a premier global strategy consulting firm that partners with clients to solve their most critical business challenges and deliver high-impact outcomes. We bring deep industry expertise and rigorous, evidence-based insight to global corporations, growth companies and private equity investors, helping them turn strategy into action.

How do we deliver impact? It’s the people. We hire exceptional individuals and invest in their growth through hands-on client work, close collaboration and a culture of ownership, inclusion and continuous learning. Across every level, curiosity unites us and challenge excites us. Founded more than 40 years ago, L.E.K. employs more than 2,200 professionals worldwide and is consistently recognized as one of the industry's best firms to work for. For more information, visit lek.com.

We are looking for a dynamic, responsible and organised executive administrative professional to join our European EA team.

Role Responsibilities:

Partner and general administration management including but not limited to:

• Partner diary management – scheduling meetings in an efficient and timely manner and optimizing time allocation across activities
• Travel management – management of travel requirements and recommendation of optimal travel plans
• Timesheet and expenses – compliance with deadlines, responsibility to ensure timely provision of Partner input
• Inbox management – regular review of partner inbox, direct response to routine emails and scheduling meeting requests
• HR processes – support Partner with scheduling and delivering review conversations in a timely manner and scheduling mentorship sessions

Sector and case team support

• Manage new case initiations and other supporting processes – new case code requests, NDAs, LOEs
• Timely and effective scheduling of case team meetings
• Supporting ad hoc case admin requests
• Lead review and execution of documentation linked to transaction processes such as reliance and non-reliance letters
• Manage documents needed for various meetings and decisions
• Initiate case completion process

Management of Salesforce CRM system

• Data cleansing and maintenance of contact information including proactively adding new contacts
• Reporting
• Track client development (CD) meetings in CRM against contacts and companies

Supporting Client Development (CD) for Partner

• Proactively identify opportunities for meetings with new contacts and help Partners ensure that the CD activity is maintained consistently
• Capturing Partner notes from CD meetings and ensure they are logged in CRM
• Support relationship management – maintain a list of priority relationships and contacts of Partner and collaborate with Partner to define nature of interactions

The Ideal Profile:

Essential Criteria

• Solid experience in an EA role within a fast-paced environment is desirable
• Fluent German, with a minimum of working professional proficiency, is essential for this role; proficiency in any additional European language would be an advantage
• Professional communication skills, both internally and in external client-facing interactions
• Works collaboratively – recognises the value and responsibility of working as part of a team and seeks to build and maintain effective relationships both internally and externally
• Ability to deal effectively with change and ambiguity
• Deals constructively with frustration and pressure, maintaining a professional and positive manner
• Enthusiastic and dedicated, with a passion for seeking opportunities and continued self-development
• Excellent time management and organisational skills
• Previous experience using Salesforce CRM systems, SAP and Concur
• Strong Microsoft Office skills, particularly Word, PowerPoint and Excel, would be an added advantage

Diversity and inclusion at L.E.K.

Here at L.E.K., we appreciate the value of a diverse and inclusive workforce and are committed to a culture that is inclusive and accepting of all people. Above all, we are committed to ensuring that all employees are treated with respect and dignity. L.E.K. Consulting is an Equal Opportunity Employer.

We have several affinity groups to support and enrich our employees and in addition, our Diversity and Inclusion committee celebrate events throughout the year with a focus on awareness and education.