Assistant (50%)

Do you want to contribute to top quality medical research?

We are looking for a structured and service-minded Assistant to support the daily activities of an international and dynamic research environment at Karolinska Institutet. The role combines laboratory organization with administrative and practical support for the research group. The position is 50% FTE and is a fixed-term substitute position through 31 March 2027.

Your mission

As Assistant, you will provide practical and administrative support to the research group and contribute to efficient and well-organized workflows. Your responsibilities will include:

• Ordering reagents, consumables and other laboratory supplies using Karolinska Institutet's ordering system
• Supporting the onboarding and introduction of new laboratory members
• Supporting the booking and administration of flights, travel and related arrangements
• Supporting laboratory organization and helping maintain a well-structured working environment
• Providing general administrative support to the research group
• Supporting the use, administration and day-to-day management of the laboratory's electronic laboratory notebook (ELN) system
• Supporting meetings, including taking and compiling meeting minutes
• Visually optimizing and formatting presentations and other presentation materials.

Your profile

We are looking for a careful, structured and service-minded person who enjoys combining practical and administrative tasks in a research environment. You should be able to work independently, prioritize among different tasks and collaborate effectively with researchers and other colleagues.

• Relevant education and/or experience in administrative or organizational work is considered an advantage.
• Experience from a laboratory or research environment is considered an advantage.
• Previous experience with Karolinska Institutet's internal platforms and administrative processes is considered highly advantageous, particularly experience with Agresso and electronic laboratory notebook (ELN) systems.
• Good skills in Microsoft Office, particularly PowerPoint, are desirable.
• Good spoken and written English is required. Knowledge of Swedish is considered an advantage.

Great emphasis will be placed on personal suitability, particularly accuracy, initiative, flexibility, collaborative ability and a professional, solution-oriented approach to support.

Terms of employment

This is a 50% FTE fixed-term substitute position, limited in duration through 31 March 2027.

What do we offer?

A creative and inspiring environment with wide-ranging expertise and interests. Karolinska Institutet is one of the world's leading medical universities. Our vision is to pursue the development of knowledge about life and to promote better health for all. At Karolinska Institutet, we conduct successful medical research and offer the largest range of medical education in Sweden. Karolinska Institutet is also a state university, which entitles you to several benefits through our collective agreement. Employees may also have opportunities for flexible working arrangements when compatible with the activities of the workplace. You can also use our modern wellness facilities free of charge, with trained staff on site.

Location: Solna, Biomedicum

Application

Welcome to apply!

The application is to be submitted through the Varbi recruitment system. In this recruitment, you will apply with your CV and a personal letter. You will also answer some questions about why you are applying for the position in the application form.

Want to make a difference? Join us and contribute to better health for all

Anställningsform: tidsbegränsad anställning | Anställningens omfattning: deltid | Antal lediga befattningar: 1 | Sysselsättningsgrad: 50% | Ort: Stockholm | Län: Stockholms län | Land: Sweden | Referensnummer: STÖD 2-4171/2026 | Kontakt: Tilda Flyborg 0700981248, Tilda Flyborg 0700981248, | Facklig företrädare: Per Hydbring, SACO , Per Hydbring, SACO , Elizabeth Valenzuela, SEKO 08-52486363, Elizabeth Valenzuela, SEKO 08-52486363, Bodil Moberg , OFR/ST 08-52483601, Bodil Moberg , OFR/ST 08-52483601, | Publicerat: 2026-10-09 | Sista ansökningsdag: 2026-10-30