Executive Assistant

Job Description

Posting Start Date: 9/8/26

Offer ID: 2632

Unit: Hazera

Job Title: Executive Assistant

Job Location: Made

Contract type: Permanent

Job Description:

About the role

This is an exciting opportunity to work closely with senior executives and play a key role in keeping priorities, decisions and business activities moving smoothly and efficiently.

As Executive Assistant to Leadership team members, you will be trusted to create structure, connect people and ensure important actions are followed through with professionalism and discretion.

Reporting to the Deputy CEO

Based in Made, NL

Key responsibilities

Executive support

Own executive calendars, appointments and priorities with confidence.

Set up meetings for success by preparing agendas, materials and follow-up actions.

Create clear presentations, reports, correspondence and meeting minutes.

Support leadership meetings, management reviews and key business discussions.

Keep actions, deadlines and follow-ups on track.

Be a trusted and welcoming contact for internal and external stakeholders.

Organisation & coordination

Bring structure to complex schedules and shifting priorities.

Arrange smooth travel, accommodation and itineraries.

Coordinate events, visits and meetings with senior stakeholders.

Contribute to cross-functional projects and business priorities when needed.

Spot conflicts, risks and actions early so the team can stay ahead.

Communication & stakeholder management

Build positive relationships across teams, leadership and external partners.

Handle sensitive information with trust, care and discretion.

Communicate clearly and professionally on behalf of executives when required.

Help information flow smoothly between executives and teams.

Administrative & business support

Prepare and maintain documents, presentations and meeting materials.

Support expenses and other executive processes.

Keep records accurate, organized and accessible.

Improve administrative processes and ways of working.

Candidate profile

Several years of experience as an Executive, Personal or Team Assistant supporting senior leaders in an international environment.

Any college or Bachelor’s degree will be a plus

A proactive, structured and solution-focused mindset.

Strong organizational skills, with an eye for detail and priorities and ability to adapt

Clear and confident written and verbal communication.

The ability to anticipate needs, take ownership and work independently.

High integrity, confidentiality and sound judgement.

Confidence working with senior stakeholders in a dynamic setting.

Keeping composure under pressure.

Excellent English; Dutch or French is an advantage.

Strong Microsoft Office skills.

Your benefits and working environment

25 days paid holidays (by full time employment)

13 days paid ATV (by full time employment)

Vitality leave to facilitate sustainable employability (number of days depending on age)

Holiday allowance of 8,33%

Hybrid working policy (depending on the job)

Flexible working hours (depending on the job)

Lease-a-bike to promote sustainable employability

Discount on collective health insurances with CZ and Nationale Nederlanden

Commuting allowance according to the CLA for Horticultural Seed Companies

Free fresh fruits

Free fresh vegetables to take home in the growing season

CLA for Horticultural Seed Companies

Career opportunities within Limagrain Group (access to all vacancies, locally & abroad)

Leaning & Development opportunities (Limagrain Group)

Working with passionate colleagues

Active Employee Association (regular events, e.g BBQ & Padel)

Recruitment process

Our recruitment process consists of two interviews (we may deviate from this process in particular cases, in which you will be informed in advance.)

The first interview focuses on understanding the candidate’s background, experience, and motivation for the role, as well as assessing overall fit.

The second interview is more in-depth and explores role-specific skills, competencies, and alignment with the team and company culture. A final decision is made following this stage.

Candidates may be asked to complete an assessment designed to evaluate role-specific skills.

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