Office Assistant

Job Information

• Industry Informatique
• Date Opened 09/24/2026
• Job Type Full time
• City Warsaw
• State/Province Masovian Voivodeship
• Country Poland
• Zip/Postal Code 00-002

Job Description

Madiff – an international IT consulting company – is looking for an energetic, well-organized and proactive person to support the day-to-day operations of our office and help us expand the use of AI and Zoho across the company.

If you want to grow in a dynamic environment, are interested in AI and enjoy improving processes – join us!

Your responsibilities:

• Managing the office and ensuring smooth day-to-day operations
• Handling documentation and correspondence
• Supporting HR, Sales and Project teams
• Organizing meetings, events and business trips
• Supporting onboarding and providing day-to-day assistance to consultants
• Providing ongoing support to the Business Director
• Working with Zoho Recruit – maintaining data, preparing reports, managing workflows and improving processes
• Using AI tools such as ChatGPT, Claude and other LLMs to automate and optimize daily work
• Identifying new opportunities to use AI across HR, Sales and Operations

Requirements

• Very good command of English, both spoken and written
• Good knowledge of MS Office
• Independence, strong organizational skills and ability to multitask
• Strong interest in AI and practical experience with tools such as ChatGPT or Claude
• Willingness to learn and develop skills in Zoho and process automation
• Proactive mindset and openness to new technologies
• Availability to work on-site in Warsaw
• Student status is welcome, but not required

Benefits

• Stable cooperation in an international environment
• Opportunity to develop your skills in AI, automation and Zoho
• Private medical care
• Open and supportive work culture
• Office in central Warsaw (WeWork), pet-friendly ?

Fresh barista coffee every day* and a relaxation area

• A real opportunity to influence and improve the way we work