Project Administrator (Temporary position, 100%, six months)

At the Division of Biomedical Engineering

Are you a flexible person who enjoys working with a wide range of administrative tasks in an international environment with competent and friendly colleagues? Do you also enjoy working with Excel and financial administration? Then you should apply for the position as Project Administrator at Uppsala University!

This is a full-time temporary position for six months, with a possibility for extension, starting as soon as possible.

Join us!

The Department of Materials Science and Engineering aims to be an environment for successful and valuable research and education with a focus on materials science solutions for important societal challenges. Our department is an exciting workplace with research in a broad technology-related area, from basic research to large-scale applied research, and close contacts with students through the department's involvement in engineering, bachelors and master's programs. Our research and teaching are conducted within seven divisions with different research focuses, as well as a division that provides support and service. The department is an international place to work, and has around 200 active co-workers.

Read more about us here.

About the division

The Division of Biomedical Engineering is part of the Department of Materials Science and Engineering at the Ångström Laboratory. We perform research within the development and evaluation of new materials in interaction with biological systems to understand the underlying principles. For us, it is equally important to study the impact of materials on biological processes as well as the impact of biological processes on materials. Our ambition is to foster a dynamic teaching and research environment that is internationally recognised for its excellence in connecting basic research with clinical applications.

Information about the Division of Medical Engineering is available here.

Duties

The primary purpose of this position is to provide administrative support. Your duties will include organizing, structuring and developing working procedures within the division and the two research groups. The role include both simpler and more advanced tasks.

Typical duties include:

• Providing support and service to the employees at the division
• Organizing meetings, both for smaller groups and larger scientific symposia
• Taking meeting minutes
• Updating websites and social media with the latest research results and scientific events.
• Making travel arrangements
• Preparing and reporting project and group budgets in collaboration with the department's financial officers
• Assisting with financial and scientific reporting to the University as well as to national and international research funding bodies
• Recruitment administration

Qualifications

• A university degree or equivalent competence deemed relevant by the employer
• Documented experience of working in larger projects within the public or private sector
• Experience of financial administration and/or proficiency in graphic design
• Good knowledge in English, both spoken and written

Additional qualifications

• Experience of a similar role within a university or higher education institution
• A doctoral degree in engineering, natural sciences or medicine
• An interest in financial administration and using Excel as a tool
• Documented experience of scientific and financial reporting
• Documented experience of collaboration and external communication
• Training in project administration/coordination and leadership
• An interest in research and science

Great emphasis will be placed on your personal qualities. You must be independent and proactive, with the ability to collaborate and communicate with people from different disciplines and in different roles. We believe that you enjoy supporting your colleagues and take pride in providing high-quality administrative support. It is important that you are able to explain and communicate information clearly, are well organized, have a good eye for detail, and can work efficiently both independently and as part of a team. To thrive in this role, you should be unpretentious and open to new challenges and different types of tasks.

As the number and scope of tasks will vary over time, you need to be flexible and able to allocate your time appropriately between several tasks of varying size and complexity. You should also be able to prioritize effectively in order to deliver within set deadlines.

Application instructions

Your application must include:

• A short cover letter describing yourself and why you are interested in this position.
• A CV (maximum 2 pages).
• The names and contact details (address, email address and telephone number) of at least two referees
• You may also attach up to three relevant documents, such as reports you have authored or communication materials you have produced.

The application may preferably be written in English. Applications will be reviewed on an ongoing basis and candidates will be invited for interviews continuously.

About the employment

Temporary position. Fixed-term employment for six months.

Extent of employment: 100%.

Starting date: As soon as possible.

Place of employment: Uppsala.

For more information about salary ranges and how Uppsala University determines salaries, as well as other working conditions, please read more here.

For further information about the position, please contact Professor Maria Tenje (maria.tenje@angstrom.uu.se) or Professor Cecilia Persson (cecilia.persson@angstrom.uu.se)

Welcome to submit your application by October 7 UFV-PA 2026/2666

Uppsala University is a broad research university with a strong international position. The ultimate goal is to conduct education and research of the highest quality and relevance to make a difference in society. Our most important asset is all of our 7,500 employees and 53,000 students who, with curiosity and commitment, make Uppsala University one of Sweden’s most exciting workplaces. Read more about our benefits and what it is like to work at Uppsala Universityhttps://uu.se/om-uu/jobba-hos-oss/ The position may be subject to security vetting. If security vetting is conducted, the applicant must pass the vetting process to be eligible for employment. Please do not send offers of recruitment or advertising services. Submit your application through Uppsala University's recruitment system. Employee organizations: Saco-S - saco-s@uu.se, Seko - seko@uadm.uu.se, ST (OFR/S) - ofr@uu.se

Anställningsform: tidsbegränsad anställning | Anställningens omfattning: heltid | Antal lediga befattningar: 1 | Sysselsättningsgrad: 100 | Ort: Uppsala | Län: Uppsala län | Land: Sweden | Referensnummer: UFV-PA 2026/2666 | Publicerat: 2026-09-16 | Sista ansökningsdag: 2026-10-07