Accounts Payable Operations Specialist Corporate Operations Valencia

We offer an opportunity you simply won’t find anywhere else. In less than six years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 575-plus team across twenty-seven offices in ten countries.

We are looking for a detail-oriented professional to join as Accounts Payable Operations Specialist at our Valencia office.

The Accounts Payable team is an integral part of Mileway’s Corporate Operations function, and oversees the accurate and timely processing of corporate and property invoices across a portfolio of over 900 entities, and is playing a critical role by taking on accountability for the full invoice life cycle leading up to payment, ensuring that all payables are processed within the published SLAs and are in line with policies.

Working at Mileway

Mileway is Europe’s leading owner and manager of last-mile logistics real estate, operating across more than 11 countries with a team of over 550 professionals in more than twenty offices. We provide high-quality urban logistics space that enables businesses to store, distribute and deliver goods closer to their customers.

Our portfolio focuses on strategically located warehouses and distribution assets that support the growing demand for efficient, city-focused supply chains. With a cloud-based IT infrastructure and strong local market expertise, Mileway combines pan-European scale with on-the-ground knowledge.

We are an international and collaborative organisation, bringing together colleagues from over 50 nationalities. Our culture is pragmatic, fast-moving and team-oriented, with a strong focus on ownership and delivery.

At Mileway, we foster a continuous learning environment through our in-house learning and development programmes, supporting both professional and personal development. You’ll be based at our Valencia office. While we embrace a flexible approach to work, our policy requires working from the office three days a week.

What you will do

Vendor Invoice Processing

• Review, code, and process vendor invoices in Basware for Corporate, OPEX, service charge, non-recoverable and CAPEX invoices
• Correct vendor invoices that have been rejected during the validation and approval flow
• Investigate vendor invoices that have been fully approved but failed transfer to our ERP
• Raise disputes to vendors on incorrect invoices
• Escalate to Supervisor any issue that would prevent the timely processing of vendor invoices

Management of Queries

• Action all vendor requests and internal queries related to the status of invoices received in the Accounts Payable functional mailboxes

Vendor Management

• Create new vendors, update existing vendor database, perform callback
• Action debit balances to ensure funds are collected for the outstanding credit notes
• Perform vendor statement reconciliation and liaise with vendors/internal teams regarding aged open payables

Process improvement

• Highlight any process related constraints to supervisor

Ad-hoc

• Actively participate in ad-hoc projects, tasks
• Liaise with other internal/external teams to align/improve processes related to accounting

What you will bring

• Previous experience in Accounts Payable or similar field
• Knowledge of basic accounting principles – Real Estate accounting knowledge would be an advantage
• Demonstrate awareness of requirements in respect of VAT and payments
• English fluency
• Basware knowledge/experience will be an advantage
• Any other experience with an invoice management tool is an asset
• Strong analytical and numerical ability
• High level of attention to details
• Good planning and organizing skills - ability to manage multiple tasks and work under deadlines
• Good communication skills, team mindset
• Wish to work and grow in an international environment
• Good command of Microsoft Office tools

Our vision is to be the number one gateway to urban communities. To get there, we live our values: Drive, Trust, Grow, Together.