Junior Operations Specialist

Location

Gdańsk

Country

Poland

Form of employment

Employment Contract

Experience level

Junior

Responsibilities

• Office Operations
  • Ensure the proper functioning, organization, and aesthetics of the office and common areas while maintaining high reception standards.
• Meeting Coordination
  • Organize meetings, manage conference room bookings, and support smooth coordination of internal office activities.
• Correspondence & Couriers
  • Handle basic correspondence and coordinate incoming and outgoing courier deliveries and related documentation.
• Documentation Management
  • Support the maintenance, archiving, and proper flow of company documentation and administrative information.
• Database & Tracker Updates
  • Maintain internal databases, trackers, registers, and reports, ensuring information remains accurate and up to date.
• Service Provider Coordination
  • Cooperate with cleaning, security, courier, building administration, catering, and other external service providers.
• Office Equipment Support
  • Supervise office equipment, operate standard devices, and report and coordinate required repairs.
• Employee Onboarding
  • Support the onboarding of new employees and cooperate with other departments to ensure smooth administrative processes.
• Administrative Support
  • Support ongoing PowerOps activities, including invoices, business travel, employee benefits, and other assigned administrative tasks.
• Budget & Compliance Support
  • Support responsible use of the administrative budget, timely completion of tasks, and compliance with the Integrated Management System. Requirements

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• Educational Background
  • University degree or currently pursuing part-time studies in a relevant field.
• Administrative Experience
  • Previous experience in an administrative role is beneficial and provides a good foundation for daily office operations.
• English Proficiency
  • English proficiency enabling fluent communication and effective cooperation in an international working environment.
• Organizational Skills
  • Strong organizational skills with the ability to manage priorities, deadlines, documentation, and multiple administrative tasks.
• Communication & Teamwork
  • Excellent communication and teamwork skills with a professional approach to cooperation across different departments.
• Problem-Solving Approach
  • Proactive approach to identifying and resolving administrative issues and supporting smooth day-to-day operations.
• Professionalism & Accuracy
  • High level of professionalism, reliability, attention to detail, and responsibility when handling administrative activities.
• Microsoft Office Knowledge
  • Good knowledge of Microsoft Office, including Outlook, Word, Excel, and Teams for daily administrative work.
• Office Equipment Skills
  • Ability to operate standard office equipment and support basic workplace and administrative requirements.
• Administrative Coordination
  • Experience coordinating administrative tasks, documentation, service providers, and day-to-day office operations.
• Task Management
  • Ability to manage multiple administrative tasks efficiently while meeting deadlines and maintaining high standards of accuracy. What we offer

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• International Environment
  • Work in a global team with daily opportunities to use foreign languages in an international environment.
• Flexible Benefits
  • Choose individual benefits through the MyBenefit platform, including access to the Multisport card.
• Private Healthcare
  • Access comprehensive private medical care, including convenient home visit options.
• Group Insurance
  • Benefit from preferential terms for group life and health insurance coverage.
• Language Classes
  • Take advantage of free English and German language classes to support your professional development.
• Psychological Support
  • Access professional psychological support with the opportunity to schedule consultations when needed.
• Latest Technologies
  • Work with modern technologies and contribute to innovative solutions, including artificial intelligence.
• Technology Impact
  • Participate in projects shaping the future of technology and supporting developments across diverse industries.
• Innovation Culture
  • Join an organization focused on innovation, pioneering solutions, and setting new standards within the technology industry.