Compliance Assistant

General Information

Job ID 37569 Location Katowice, Poland Work Types Full Time Categories Administration, Client Corporate Secretarial

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.

About TMF Group TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 11,000 experts and 125 offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients, and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance, and entity management services essential to global business success. Please visit our website to read more about our business: https://www.tmf-group.com

Discover the Role The Compliance Secretary handles the secretarial and administrative tasks of the Compliance department. The Compliance Secretary is, together with the Compliance Officer, responsible for keeping the compliance files in good standing.

Key Responsibilities

• File compliance documentation and information in the Client Acceptance files
• Keeping the compliance files in good standing
• Check if documents/information is available with the help of the SEO compliance database
• Maintain and update the SEO compliance database
• Secretarially assist the Compliance Officer in respect of the execution of her/his tasks
• Archive inactive clients
• Maintain office inventory

Key Requirements

• Minimum secondary education; a degree in administration, finance, economics or a related field
• First experience within a corporate environment
• Previous professional experience in a similar role (or related) would be an advantage
• Proficiency in Microsoft Office applications
• Strong planning and organizational skills, with the ability to manage multiple priorities while maintaining accuracy and meeting deadlines
• Ability to work effectively both independently and collaboratively within a team environment
• Strong attention to detail and commitment to following established procedures and policies
• Accountability, reliability, and a proactive approach to work
• Fluency in English is required

What’s in it for you?

• An exciting opportunity in an international company
• Convenient central location of the office (Katowice)
• Stable employment
• Flexi-time and hybrid/remote working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Access to a language platform with 12 different languages to learn
• Access to a mental health and well-being platform offering a variety of functionalities that will support you in caring for your well-being
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays (social fund)
• Opportunity to take part in charity projects

We’re looking forward to getting to know you!