Lease Administration Assistant with German

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

We are looking for a LA Assistant with German and another European language for our Lease Administration.

What you'll be part of

You'll join the team that manages the European real estate portfolio of one of the world's largest technology companies. It's a high-volume, facilities-driven account, so the work centres on invoices, operating-expense reconciliations and landlord relationships rather than abstraction alone. You'll sit alongside experienced market leads who own the complex casework across countries such as Germany, Austria, Switzerland and markets in the wider region. Client contact is part of the daily rhythm here, and you'll get early exposure to how a major occupier's portfolio is run day to day.

Role Purpose

The objective of the role is to support the maintenance of our client's lease and cost databases. This involves collecting and tracking portfolio information, keeping records accurate, and providing day-to-day support to the market leads who manage invoices, reconciliations and landlord relationships across the region.

What this job involves:

Administrative support – collecting documents, scans and correspondence

Tracking invoices and documents in the dedicated tools

Uploading invoices and documents into the client system, local drive and SharePoint

Performing database updates and clean-ups based on instruction

Supporting market leads with the preparation of operating-expense reconciliation documentation

Helping maintain landlord and vendor records and correspondence logs

Light, guided exposure to client and landlord communication under the market leads' direction

Sound like you? To apply you need to be / have:

Very good German and another European language

Availability for at least 20 hours per week

Attention to detail and the ability to think clearly and precisely

Comfort working with invoices, numbers and structured data

Some experience in database management would be an asset

MS Office skills, especially Excel

A reliable, organized approach and comfort working in a client-facing environment

What we offer:

Competitive Rewards & Benefits: Permanent contract, private healthcare, cafeteria system, life insurance, and employee assistance program

Flexible Work Environment: Hybrid model in premium Warsaw Spire workspace with state-of-the-art facilities and metro access

Career Development & Growth: Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training

Stability & Recognition: 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies

Inclusive & Supportive Culture: Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives

Global Perspective: 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities

Apply today at jll.com/careers.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.