Document control Specialist

Location:

Madrid, Spain Job ID:

R0137926 Date Posted:

2026-08-07 Company Name:

HITACHI ENERGY SPAIN, S.A.U. Profession (Job Category):

Project/Program Management Job Schedule:

Full time Remote:

No Job Description:

The Opportunity

Join a dynamic and collaborative team driving excellence in engineering projects worldwide. As a Document Control Specialist , you will play a critical role in ensuring the accuracy, compliance, and timely delivery of technical documentation across complex projects.

This position offers the chance to work closely with Project Management, Engineering, and Planning teams , while developing expertise in cutting-edge document management systems. If you are passionate about organization, precision, and enabling successful project execution , this is your opportunity to learn, grow, and make an impact in a global environment.

How you’ll make an impact

• Register, issue, update, and archive technical project documentation.
• Maintain and update the Document Management System (DMS).
• Prepare and manage project document lists in collaboration with all disciplines.
• Coordinate with internal teams and clients to ensure accurate and traceable document delivery.
• Monitor document status and update planning dates with Project Management and Engineering.
• Prepare regular reports on documentation progress and compliance.
• Ensure adherence to company standards and document control procedures. Train end-users on document management tools and best practices.

Your background

• University degree (preferably in Information & Documentation) or proven experience in document control within engineering companies.
• Minimum 7 years of experience in engineering environments.
• Proficiency in document management tools (InEight, SharePoint, Aconex, Documentum).
• Strong command of English (written and spoken); French is a plus. Excellent organizational skills, attention to detail, and communication abilities.

More about us

Our flexible working practices help you optimize personal and business performance while creating an environment where all employees can develop their skills and grow.

Our employee benefit programs are tailored to each country, depending on location of employment and job grade. We will provide more details about it during the interview process.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.