Profile 4 - Clerical support – Procurement

Location:

Geilenkirchen, Germany

Security Clearance:

NATO Secret

Deadline for application:

05/11/2026

General duties

• Executing clerical work such as maintaining a filing system, handling incoming and outgoing correspondence/emails, proofreading and ensuring the correctness and format of outgoing correspondence and assigning filing numbers, maintaining records in corporate databases.
• Receiving visitors and answering telephone calls.
• Preparing correspondence, reports and statistics as required, using office automation equipment and software.
• Performing other profile-related tasks as required.

Specific duties

• Assisting the Buyers and Contracting Officers in preparing materiel, services and maintenance contracts to provide contractual coverage for the support of customers.
• Reviewing contractor invoices for compliance with requirements.
• Assisting in evaluating bids.
• Maintaining records of contract administration and maintaining contract files.

Qualifications required

• Complete secondary school or equivalent education. Further training in the field of procurement would be an asset.
• Personal suitability and relevant procurement experience normally acquired in a similar organization or the private sector.
• Knowledge of information systems and end-user level experience in using personal computers and software packages (e.g. Outlook, Word, Excel, Power Point, etc.).
• Good interpersonal and communication skills.
• Good health conditions, fit for profile-related tasks.
• Be able to communicate in GER (B2/C1 level)

Specific qualifications

The following additional qualifications shall be required on a case-by-case basis (non-exhaustive list):

• Knowledge of Systems Applications Products real-time (SAP);
• Working knowledge of data processing tools and database management systems such as Microsoft Access;
• Experience in managing procurement databases.

Additional information:

If you are interested, for further information, please contact the point of contact for this offer.

VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań – Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS, kapitał zakładowy wynosi: 73.852,80 złotych wpłacony w całości, TEL +48 616684500, FAX +48 616684501, www.vectorsynergy.com, info@vectorsynergy.com