Project & Business Coordinator

Location: Stockholm, Tromsø or Esbjerg

Do you enjoy turning plans into action and bringing structure to complex, cross-functional initiatives?

Avincis is looking for a Project & Business Coordinator to join our Nordic organisation. This is a broad and highly collaborative role where you will work closely with our Nordic management team and colleagues across Sweden, Norway, Finland and Denmark.

You will be at the centre of projects, business improvement initiatives and management activities that span functions and countries. From coordinating strategic projects and Management of Change processes to supporting business cases, contracts and performance reporting, you will help ensure that priorities move forward and that decisions are translated into action.

For the right person, this is an excellent opportunity to gain broad exposure to a complex, international aviation business and work closely with senior management.

The role

As our Project & Business Coordinator, you will support and coordinate strategic initiatives and cross-functional projects across the Nordic organisation.

You will bring structure, follow-up and momentum to projects and business activities, while also supporting the Nordic management team with analysis, reporting, contracts and decision-making material.

Your responsibilities will include:

Coordinating cross-functional projects and strategic initiatives across the Nordics

Developing and maintaining project plans, milestones, budgets, risk registers and progress reporting

Coordinating Management of Change (MOC) processes and ensuring appropriate documentation and follow-up

Supporting the preparation of business cases, investment proposals and cost-saving initiatives

Facilitating project meetings, workshops and steering group meetings and following up agreed actions

Supporting contract administration, negotiations, renewals and amendments

Supporting commercial activities and tender processes

Preparing management reports, presentations and decision-making material

Analysing operational and financial performance and supporting KPI and dashboard reporting

Identifying opportunities to improve, simplify and standardise processes across the Nordic organisation

Supporting strategic planning, organisational development and change initiatives

Acting as a connecting point between management, operational teams and support functions across countries

Who are we looking for?

We believe you are a structured and proactive person who enjoys working in an environment where priorities can change and where collaboration is essential.

You are comfortable coordinating several activities at the same time and know how to create clarity and progress without losing sight of the bigger picture. You enjoy working with people across different functions and levels of an organisation and are confident interacting with senior stakeholders.

You probably have experience from project coordination, project management, business support, business development or a similar role.

We would also like you to have:

Strong organisational and project management or coordination skills

An understanding of financial analysis and business cases

Good analytical and problem-solving capabilities

Experience or understanding of contract administration and commercial processes

An understanding of risk management and governance

Strong communication skills in English and at least one Nordic language

Experience supporting management teams and senior stakeholders

Experience from aviation or another regulated industry, tender or procurement processes, Management of Change and/or SAP is an advantage, but not a requirement.

What will make you successful?

You are someone who takes ownership and makes things happen. You enjoy creating structure where there are many moving parts, following up on actions and ensuring that projects continue to move forward.

At the same time, you are curious about the business behind the projects. You want to understand why we are doing something, not just what needs to be done.

You are collaborative, pragmatic and comfortable working across different countries, functions and cultures.

Why join Avincis?

At Avincis, our work has a clear purpose. We provide critical aviation services across Europe, supporting missions where aviation makes a real difference.

In this role, you will have the opportunity to work across our Nordic organisation and gain insight into many different parts of the business. You will work closely with Nordic management while collaborating with colleagues in operations, finance, safety, HR, procurement and other functions.

It is a role with broad exposure, significant variety and the opportunity to influence how we work across the Nordics.

If you are looking for a role where you can combine projects, business, analysis and collaboration – and where no two days are quite the same – we would love to hear from you.

Ready to take the next step? Apply and become part of Avincis Nordics.